##  [GOFAST TO OBTAIN ITS ISO 9001 STANDARD](/en/content/gofast-obtain-its-iso-9001-standard) 

  By svetlosemina on Tue, 03/19/2019 - 00:00  

  ![iso logo](/sites/default/files/Banner_news_2019_gofast-pour-iso9001.png)

 

The ISO 9001 standard states that the company must "establish and maintain written procedures to control all documents and data relating to the requirements of this international standard".

#### ISO 9001 REQUIREMENTS ARE SET FORWARD TO:

- Distribution and approval of documents by authorized personnel,
- Controlled management of the stages of validation and distribution of documentation,
- Secure access to documentation,
- Identification of changes and their nature,
- Tracking updates,
- Reference list of revisions in force,
- Deletion of outdated documents.

*Why stick only to "written procedures"? Might as well apply them... right?*

*Less formalism... more action! Discover here the key features that meet the requirements of the ISO 9001 standard...*


[**Download GoFAST Community**](https://backup.ceo-vision.com/fr/content/gofast-community-ged-plateforme-collaborative-opensource) [**GoFAST Community or Company?**](https://backup.ceo-vision.com/fr/passer-a-la-ged-collaborative-gofast-enterprise)

#### SIMPLE AND SECURE MANAGEMENT OF ACCESS TO DOCUMENTS AND THEIR DISTRIBUTION:

- Each project and department has its own dedicated collaborative workspace
- Access to spaces and their documents are managed by business managers
- The structure of the spaces can be hierarchized as cross-functional, while remaining simple to understand
- Documents can be shared between multiple locations without any file duplicates, the GoFAST exclusive "multi-location" feature,
- The system administrator has no access to content by default (authorization given by business managers)
- Each working document can have its publication version to master distribution in spaces with a wider audience

#### DOCUMENT ACTIVITY MONITORING, VERSION MANAGEMENT AND CENTRALIZED EXCHANGES:

- Each file update is versioned and numbered, with timestamp and identified contributor,
- All versions remain accessible (unless voluntarily deleted),
- Ability to leave comments and annotations to describe the nature of the updates,
- All exchanges concerning a document are centralized and accessible to members of the project and/or service team,
- Online editing with lock via its Office suite or co-editing with the integrated Collaborative Suite, guarantee that no version is "overwritten" by a colleague,
- All document activity (additions, modifications, comments, etc.) is included in a summary notification in compliance with rights, as well as on the activity feed in real time.

NB: The OnlyOffice Collaborative Suite is integrated only in GoFAST Enterprise Edition (possibility of editing with lock with its MS Office Suite, Libre Office... with GoFAST Community Edition)

#### THE WORKFLOWS ENGINE TO CONTROL THE DOCUMENTATION VALIDATION AND DISTRIBUTION STAGES:

- Simple to start a process on a single document or on a set,
- The documents remain attached to the process until its finalization,
- Employees with access to the document are informed of the processes in progress or archived,
- Ability to model workflows adapted to business processes (management of invoices, letters, contracts, agreements, etc.),
- Guarantees compliance with the stages of development, verification, validation, correction, signature and distribution,
- The history of the steps and exchanges linked to the process remain accessible at all times to the participants of the workflow.

NB: Workflows are only available with GoFAST Enterprise Edition

#### THE CONCEPT OF RETENTION PERIOD:

- Ability to create and manage "Categories" of document by Collaborative Space and to associate a retention period to it (eg: category "Invoice" available in the "Administrative Service" space triggers a retention period of 10 years on documents),
- Documents with retention period in progress are read-only to respect their good compliance,
- Documents with a current retention period are identified and indexed by the powerful search engine,
- Once the retention period is pending, an alert is sent to the designated archivist,
- The retention period allows documents to be prepared for archiving (to upload them to RMS, for example).

[**Download GoFAST Community**](https://backup.ceo-vision.com/fr/content/gofast-community-ged-plateforme-collaborative-opensource) [**GoFAST Community or Company?**](https://backup.ceo-vision.com/fr/passer-a-la-ged-collaborative-gofast-enterprise)